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Transparency Register
Transparency Register Obligation: We’ve Got You Covered!
Companies are required to register at the Transparency Register in their local jurisdiction to disclose their beneficial owners – but the process can be complex and overwhelming. That’s where Lexentra steps in, providing expert support to navigate the entire process smoothly and efficiently.
Our Reporting Service
We are here to assist you with your Transparency Register.
- Complete registration in the Transparency Register
- Identifying beneficial owners – even in complex structures
- Legally compliant data entry
- Reviewing and correcting existing registrations
We support companies in registering their beneficial owners in the Transparency Register – simply and efficiently. Below we answer the most important questions about the Transparency Register and explain how we can help you.
The Transparency Register is a centrally managed, electronic register that was created to facilitate the identification of beneficial owners of companies and other legal entities. The aim is to combat money laundering and terrorist financing more effectively by making economic structures transparent.
The following are obliged to register:
- Legal entities under private law (e.g. GmbHs, AGs, foundations)
- Partnerships (e.g. OHG, KG)
- Legal structures such as trusts or fiduciary relationships, insofar as they are managed in accordance with German law
The obligation to register applies regardless of the size of the company and also includes small companies. However, sole proprietorships that are not legal entities are not affected.
The registration must be made immediately as soon as there are any changes in the details of the beneficial owner. This means that companies must ensure in good time that the information filed is always up-to-date and correct. For newly established companies, registration must take place immediately after incorporation. Failure to comply with these deadlines can result in substantial fines. It is therefore essential to comply with this obligation precisely.
According to Section 3 of the German Anti-Money Laundering Act, a beneficial owner is any natural person who:
- Holds more than 25% of the capital shares,
- controls more than 25% of the voting rights or
- exercises significant influence on the management or decision-making of the company in any other way.
In cases where no natural person meets these criteria, the legal representative(s) or managing director(s) of the company shall be deemed to be the notional beneficial owner.
The following information on each beneficial owner is required for entry in the Transparency Register:
- Full name: first name and surname of the beneficial owner
- Date of birth: day, month and year of birth
- Place of residence: current place of residence, without giving the full address
- Nature of the beneficial interest: Description of how the person exercises control over the company (e.g. through capital shares, voting rights or other means)
- Scope of the shareholding: Indication of the percentage share of capital or voting rights, if applicable
This information ensures that the transparency requirements under the German Anti-Money Laundering Act are met.
In addition to the costs for our service, the register-keeping body of the Transparency Register charges annual fees. For the year 2024, the annual fee is EUR 19.80. The fee is invoiced directly by the register-keeping body. Our service price does not include this fee.
Our service: Your advantages
Entry in the Transparency Register can be complex – we take care of it for you.
Basic Registration Service
Our basic service offers you an uncomplicated way of fulfilling your obligation to register in the Transparency Register. You provide us the data of your beneficial owner(s), we take care of the rest.
Scope of Service
Provision of your data:
Download the form provided directly from our website, fill it out completely and send it back to us.
Entry in the Transparency Register:
We check the information you provide for formal accuracy and make the entry in the Transparency Register for you.
Notification of receipt:
After submitting the information to the Transparency Register, we will provide you with the official notification of receipt.
Advantages
Time saving:
No time-consuming work on the Transparency Register portal. Start now - simple, secure and efficient!
Price: 99,- € plus VAT.
Registration Service Plus
Our Plus service is aimed at companies that require support in identifying their beneficial owners. We analyze your company structure and ensure correct entry in the Transparency Register.
Scope of Service
Analysis of your company structure:
You provide us with your organizational chart (OrgChart) or comparable documents. We analyze the structure of your company and determine who your beneficial owners are based on the legal requirements.
Gathering the necessary information:
As soon as the beneficial owners have been identified, we request the relevant information from you in order to make the entry.
Entry in the Transparency Register:
We enter the beneficial owners in the Transparency Register and check all information for accuracy and completeness.
Notification of receipt:
After submitting the information to the Transparency Register, we will provide you with the official notification of receipt.
Advantages
Legal certainty:
Based on your information, we ensure that the legal requirements for identifying and registering beneficial owners are met.
Individual advice:
Our experts analyze your company structure and clarify all open questions.
Carefree package:
From the first step to registration - we guide you through the entire process. This service is ideal for companies with complex structures or uncertainties in determining their beneficial owners. Put your trust in our expertise!
Price: 199,- € plus VAT.
Example 1: GmbH with two shareholders
Erika Mustermann holds more than 25% of the capital and voting rights of ABC GmbH and is therefore considered beneficial owner.
Data for the Transparency Register:
- All first and last names: Erika Mustermann
- All nationalities: Deutsch
- Date of birth: 12.08.1983
- Place of residence: Köln
- Country of residence: Deutschland
- Type of economic interest: Kapitalanteile (capital rights)
- Scope of the economic interest: 80%
Example 2: Kommanditgesellschaft
Due to her position as general partner, Erika Mustermann exercises control in other ways and is therefore considered a beneficial owner. Max Mustermann holds more than 25% of the capital shares and is also considered a beneficial owner of ABC KG.
Data for the Transparency Register:
- All first and last names: Erika Mustermann
- All nationalities: Deutsch
- Date of birth: 12.08.1983
- Place of residence: Köln
- Country of residence: Deutschland
- Type of economic interest: Kontrolle (control)
- Scope of the economic interest: Komplementär (general partner)
Data for the Transparency Register:
- All first and last names: Max Mustermann
- All nationalities: Deutsch
- Date of birth: 03.12.1977
- Place of residence: Köln
- Country of residence: Deutschland
- Type of economic interest: Kapitalanteile (capital rights)
- Scope of the economic interest: 100%
Example 3: Multilayer ownership structure
The direct shareholder of ABC GmbH is a legal entity. Erika Mustermann holds more than 50% of the capital and voting rights in Holding GmbH. Due to the majority shareholding, the 80% are allocated to Erika Mustermann.
Data for the Transparency Register:
- All first and last names: Erika Mustermann
- All nationalities: Deutsch
- Date of birth: 12.08.1983
- Place of residence: Köln
- Country of residence: Deutschland
- Type of economic interest: Kapitalanteile
- Scope of the economic interest: 80%
Example 4: Notional beneficial owners
No natural person holds more than 25% of the capital or voting rights. The managing directors of ABC GmbH are therefore deemed to be notional beneficial owners.
Data for the Transparency Register:
- All first and last names: Paul Mustermann
- All nationalities: Deutsch
- Date of birth: 10.02.1971
- Place of residence: Dortmund
- Country of residence: Deutschland
- Type of economic interest: Fiktiver wirtschaftlich Berechtigter
- Scope of the economic interest:
Data for the Transparency Register:
- All first and last names: Fritz Mustermann
- All nationalities: Deutsch / Italienisch
- Date of birth: 21.01.1967
- Place of residence: Rom
- Country of residence: Italien
- Type of economic interest: Fiktiver wirtschaftlich Berechtigter
- Scope of the economic interest:
